AP and AR reconciliation
Matches every supplier invoice to its PO and receiver, follows every closed deal through order, invoice, and payment, posts the clean ones, and names the gaps.
The problem
A hundred-plus invoices a day get matched by hand: open the invoice, find the PO, dig up the packing slip, compare line by line. Posting falls behind and early-payment discounts expire in the inbox. On the other side, sales says a deal closed, but nobody owns whether it became an order, was invoiced at the quoted price, or got paid. Leakage hides for quarters.
Why Structify, not an off-the-shelf tool
Invoice-capture software reads the invoice and stops. Reporting dashboards put each system’s numbers side by side and stop. Structify links the actual records across ERP, CRM, and billing, posts what matches, explains each gap, and hands it to someone to fix, and when a supplier changes their invoice layout the match keeps running.
- Built for
- Precision machining and job shops; industrial distribution and MRO; cross-industry
- Connects to
- AP inbox and supplier portals · ERP purchasing, receiving, and AR (JobBOSS, E2, Global Shop, ProShop, Epicor, Acumatica) · CRM (HubSpot, Salesforce) · GL and billing (QuickBooks, NetSuite, Stripe)
How it works · Four modules, each can ship on its own
- 01
Three-way match
Collects invoices from the AP inbox, portals, and scanned paper, lines up invoice, PO, and receipt in the ERP, applies your tolerances, and posts the ones inside them with nobody touching them.
- 02
Exception desk
In the catalog - 03
Deal to cash
In the catalog - 04
Leakage ledger
In the catalog
Start here
Live in 45 days.
Which module to ship first, and what we need from you.
The same problem in other industries
- Food and beverage distribution
- Construction and building products
- Medical devices
The outcome
Reference FA-101 when you talk to us.
109 pages, sent to your inbox. Bring it to the first call and we will mark what applies with you.
- The live application for each of the twelve, with numbered notes on what matters
- Every module in full, and which one to ship first
- Where to start: the timeline and exactly what we need from you
- The case study behind each outcome
- Applications 07 to 12, in full
- The application index: 465 use cases across 14 industries